Document Conversion Services

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Document Preparation

Documents are carefully prepared for the scanning process through staple/paperclip removal, separation of files, and separation of documents.

Scanning

Documents are efficiently scanned, and if needed, pre-indexed into OnBase using multiple high-speed scanners. At this time, documents are scanned, viewed, and verified that each document is scanned at the best quality.

Indexing

Indexing Specialists view, categorize, and index the scanned documents according to document type as well as enter keywords in indexing values as desired upon request and specification.

QA/QC

Each step of the conversion process is strictly supervised and monitored to ensure the highest level of quality control, confidentiality, and security as your documents move through the conversion process.

Image & Index Transfer

The electronic files will be returned through electronic transfer (VPN), Intranet, or hardware (Hard Drives). The best practice in regard to the transfer of electronic files will be determined.

Quality & Confidentiality

Each step of the conversion process is strictly supervised to ensure the highest level of quality control, confidentiality, and security as your documents move through the conversion process.

• Optimize your business productivity through a more efficient & accurate retrieval process

• Provide instant & secure access to your confidential documents

• Store, protect & manage all documents in a single repository

• Improve customer service

• Reduce overhead & storage costs

• Eliminate the risk of physical document damage

By outsourcing to Continuum, you can enjoy outstanding professional document conversion results while eliminating the unnecessary expenses involved with in-house conversion services, such as:

• Full-time Employment and Management salaries including taxes and benefits

• Facility expenses - turnover costs, space per employee

• Recruitment expenses - training costs, advertising costs

• Equipment expense – scanners, workstations, additional OnBase licensing

Continuum offers a full-range of document imaging solutions to New York State and local government agencies under the New York State Preferred Source Program.

Preferred Source Purchasing satisfies government purchasers’ obligation to comply with the New York State Finance Law’s (NYS Finance Law Article 11, Section 162) mandatory requirement to purchase approved goods and services provided by people with disabilities through NYSID. NYSID workers with disabilities in community rehabilitation programs throughout the state gain marketable skills through productive jobs and wages that promote self-esteem and independence, leading to competitive employment.

NYSID jobs for people with disabilities lead to reduced public assistance costs as workers become economically independent and increased government tax revenues from employed vs. dependent individuals. We are proud to be a part of this program.

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