ONBASE K-12 OVERVIEW

K-12 School Districts

OnBase K-12 Education Solutions help school districts and Education Service Centers overcome economic, compliance and efficiency challenges by reducing costs and increasing the resources available for student services. With OnBase, you can digitally manage content (e.g., paper-based documents, digital documents, e-mails, faxes, reports, application files, electronic forms, Web content and multimedia files) and processes in a single, easy-to-use application to complement existing systems such as student information systems (SIS), human resources (HR) and finance.

Used in a variety of ways in school districts across the country, OnBase delivers an array of benefits to educational institutions, including the following:

• Create a secure centralized repository of teacher and student records (including reports and documents from all other existing applications) that can be readily available to authorized users at any location and used to support data-driven decision making and compliance initiatives
• Streamline the ability to respond to public records requests such as board and administrative meeting minutes and requests for related e-mail
• Centralize building records and automate IT management and procurement processes (e.g., work orders, vendor contracts, SLAs)
• Manage all HR records and hiring processes including teacher certification and mandated record retention and disposal requirements
• Integrate with existing payroll and financial applications to automate processes and provide immediate access to purchase orders and invoices
• Store forms, state and federally-mandated reports, cashier reports associated with Student Nutrition and more electronically, providing fast access for cashiers and auditors
• Support compliance with Children's Internet Protection Act (CIPA), Family Education Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA) and other regulations by controlling associated documents, automating their retention schedules and easing the auditing process
• Automate and graphically track complex processes such as forms submission and approval (e.g., teacher leave requests, work orders and building use permits) as well as local professional development committee (LPDC) work, individual professional development plan (IPDP) processes and special education requirements (e.g., individualized education plans, multi-factored evaluations and forms) using existing forms
• Free up space and resources dedicated to creating, managing and storing paper-based files resulting in substantial cost savings, and increased resources for Education
• Automate and streamline your district's grant-writing process to assure adherence to deadlines and proper administration of funds

OnBase is uniquely positioned to meet the economic challenges of K-12 educators. Its modular design allows schools and service providers to invest in the solutions they need today and then incrementally and cost effectively expand and enhance the system as needs, budgets and cultural change evolve. Unlike point solutions that address only a specific function, a single instance of OnBase can be used to address multiple needs. As a result, OnBase delivers an enterprise-class solution that reduces the burden on IT staff by eliminating the need to acquire, master and administer multiple applications.

Because OnBase can be configured by simply pointing and clicking, it requires fewer professional services than other document and content management solutions. In addition to rapid deployment, OnBase is so easy to use that it staff can often see immediate tangible results with minimal training.